The 24/7 Answering Service
Built for HVAC Contractors.
When the AC dies in a heat wave or the furnace quits at midnight, your phone rings — and voicemail loses the job. VoxiQa answers every HVAC call 24/7, triages no-heat and no-cool emergencies, and books the service visit in real time.
- ✓ No credit card needed
- ✓ Keep your business number
- ✓ Live in under an hour
Caller
Service visit booked
Today · 2–4 PM window — added to calendar
The Problem
In HVAC, a missed call is a missed job.
When someone has no heat or no cooling, they call the next contractor the second they hit voicemail. The calls don’t stop when your office closes — and neither does the competition.
of callers won’t leave a voicemail. They hang up and dial the next HVAC company on the list.
is when no-heat and no-cool calls spike — exactly when your office is closed and techs are off the clock.
the first heat wave or cold snap floods the phones with more calls than your office can answer.
is what a single missed replacement or install job can be worth — gone to voicemail in seconds.
You can’t put a dispatcher on the phone at 2 AM in July. VoxiQa can.
How It Works
Put an AI dispatcher on your line. Live in under an hour.
Teach it your business
Add your services, service area, pricing, hours, and dispatch rules — repairs, maintenance, installs, and what counts as an emergency. VoxiQa learns how your shop runs in minutes.
Connect your calendar
Link Google Calendar or Cal.com so VoxiQa books service windows against real availability, and set the number to alert for after-hours emergencies. Push jobs and leads into your CRM with webhooks.
Forward your line. Never miss a call.
Point your existing business number at VoxiQa. From that moment it answers every call, books every visit, and sends you a full transcript and summary of every conversation.
What It Does
Everything your best dispatcher does — on every call, around the clock.
Triages no-heat & no-cool emergencies
VoxiQa tells the difference between a routine tune-up request and a house with no cooling in a heat wave. It captures the symptom, the system type, and how urgent it is — and can escalate a true emergency to your on-call tech.
Books service visits in real time
It checks your live calendar and locks in a service window on the call — no phone tag, no double-bookings. It reads the appointment back before it commits and texts the caller a confirmation.
Captures the address & callback number
Every job needs a location and a number that reaches the customer. VoxiQa collects the service address and best callback number, reads them back to confirm, and logs a clean job record you can dispatch from.
Every call logged, nothing missed
Full recordings, transcripts, and AI summaries of every call, plus a dashboard for volume, bookings, and outcomes. VoxiQa answers in fluent, natural American English and hands complex calls to a human with a full brief.
A Sample Call
Here’s how a real HVAC call plays out.
Caller — 6:40 PM, Friday
VoxiQa
Caller
VoxiQa
Audio samples of live VoxiQa calls are coming soon. In the meantime, start a free trial and make a test call yourself in minutes.
Why HVAC Contractors Choose VoxiQa
Better than voicemail. Cheaper than a hire. Never off the clock.
vs. voicemail
Voicemail loses two out of three callers. VoxiQa answers instantly and books the job before the caller can dial your competitor.
vs. a call center
Generic answering services just take a message. VoxiQa knows your services and calendar, and actually books the appointment — no callback required.
vs. hiring a dispatcher
A full-time dispatcher can’t cover nights, weekends, and peak-season spikes. VoxiQa handles unlimited simultaneous calls, 24/7, for a fraction of the cost.
Books into the tools you already use
Built for the Trades
Designed around how HVAC shops actually run.
VoxiQa was tested against real HVAC call flows — emergency triage, service-window booking, address capture, and after-hours dispatch — before it ever answered a live call. It’s a young product built by a small team, and we’re onboarding early HVAC customers now.
Start free for 14 days and make a test call — no credit card, no contract.
Pricing
Simple pricing that scales with your call volume.
Every plan starts with a 14-day free trial. Month-to-month, cancel anytime. Save 20% with annual billing.
Starter
150 minutes · 1 number · single operator
Professional
500 minutes · full booking engine · CRM webhooks
Business
1,200 minutes · 3 numbers · priority support
FAQ
HVAC answering service, answered.
An HVAC answering service picks up the calls your team can’t get to — after hours, during peak season, or while techs are on a job — so no service request goes to voicemail. VoxiQa is an AI-powered answering service: it answers instantly 24/7, sounds like a real receptionist, triages emergencies, and books service visits straight into your calendar.
Yes. VoxiQa answers around the clock. It recognizes urgent no-heat and no-cool situations, captures the caller’s name, callback number, and service address, and can escalate a true emergency to your on-call tech while booking routine work directly into your calendar.
Yes. VoxiQa checks your live availability in Google Calendar or Cal.com and confirms a service window on the call — no phone tag. It reads the appointment back before it commits, so there are no double-bookings, and texts the caller a confirmation.
VoxiQa answers your calls in fluent, natural American English, with natural pacing that handles interruptions and clarifying questions like a real dispatcher. Most callers never realize they’re talking to an AI.
Yes. VoxiQa works with your existing HVAC business number — no porting required. You forward your line to VoxiQa and it answers every call from that moment.
Plans start at $49/mo for 150 answered minutes, scaling to $149 and $349/mo for higher call volume and more team members. Every plan starts with a 14-day free trial, is month-to-month, and can be cancelled anytime.
The next no-heat call is coming.
Make sure someone answers.
Put a 24/7 AI answering service on your HVAC line today. Live in under an hour, free for 14 days, no contract.