Integration · Calendar
AI Receptionist for Google Calendar
VoxiQa answers your calls and books appointments straight into Google Calendar — checking your live availability during the conversation, so callers get a real, confirmed time instead of a message you have to follow up on.
The short version
Connect your Google account once. From then on, VoxiQa's AI receptionist reads your Google Calendar in real time, offers callers open slots, and writes the confirmed booking — with the caller's name, service, and time — directly into the calendar. No double-booking, no manual entry, no missed after-hours requests.
On this page
How the Google Calendar integration works
Most missed bookings aren't lost because the caller changed their mind — they're lost because no one was free to answer, or because a message got taken and never called back. VoxiQa closes that gap by treating your Google Calendar as the single source of truth. When someone calls, the AI receptionist doesn't guess at your schedule or promise a callback: it looks at your live free/busy times and books a real slot on the spot.
Because the booking happens against your actual calendar, in real time, three things follow automatically:
- Callers are only ever offered times that are genuinely open.
- The appointment appears in Google Calendar immediately, with the caller's details attached.
- Reschedules and cancellations free the old slot and update the calendar the same way.
Connecting your calendar
Setup takes a few minutes from the VoxiQa dashboard — no developer, no code:
Sign in to VoxiQa and open the calendar settings.
Click connect and authorize your Google account. VoxiQa uses Google's official, verified OAuth flow, so your credentials stay with Google.
Pick which calendar bookings should land in, set your services and hours, and you're live — usually in under an hour.
What VoxiQa can do on the call
Once connected, the AI receptionist handles the whole booking conversation in a natural voice:
- Checks availability and offers open times that fit the requested service.
- Books the appointment into Google Calendar and confirms it out loud.
- Reschedules or cancels an existing appointment when a caller asks.
- Answers questions about services, hours, and pricing from a knowledge base you control.
- Sends you a transcript and summary of every call, so you always have a record.
If a call is urgent or falls outside what the AI should handle, it captures the caller's details and hands off to a human with a full summary — so nothing slips through. This is the same booking engine behind our industry receptionists, tuned for salons, HVAC, plumbing, and more.
Routing to the right staff calendar
If different team members handle different jobs, VoxiQa can route each booking to the right person's calendar. It checks that staff member's availability and books into their Google Calendar, so a call for one service doesn't get booked against someone who can't do it. For businesses with a single calendar, it just books everything into that one — whichever fits how you work.
Put an AI receptionist on your Google Calendar
VoxiQa answers every call and books straight into Google Calendar in real time — live in under an hour, free for 14 days, no contract. Not sure how much you're losing to missed calls? Try the missed call calculator.
Start your 14-day free trialFrequently asked questions
Does VoxiQa work with Google Calendar?
Yes. VoxiQa connects directly to your Google Calendar. During a call it checks your live availability, then books, reschedules, or cancels the appointment in real time and adds it to your calendar with the caller's details.
How does VoxiQa book into my Google Calendar?
You connect your Google account once from the VoxiQa dashboard. When a caller wants an appointment, the AI receptionist reads your free/busy times, offers open slots, and writes the confirmed booking straight into the calendar you chose — including the service, time, and contact details.
Can VoxiQa avoid double-booking on Google Calendar?
Yes. Because it reads your live availability at the moment of the call, it only offers times that are actually open, so it does not double-book against existing events. If you reschedule, it frees the old slot and books the new one.
Which staff calendars can VoxiQa book into?
You can route bookings to the right calendar based on the service or staff member. VoxiQa checks that person's availability and books into their calendar, which is useful when different team members handle different jobs.